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Making Commercial Payments

• Page Review: Making Commercial Payments

Page Review: Making Commercial Payments

There are four basic ways to execute commercial payments in our system, as follows:

1. Make a Single Payment to an Unsaved Recipient (i.e. free-form payment entry).
   If you need to make a one-time or recurring payment to a single recipient that you will likely never pay again, you can enter the payment directly into the payment page for the selected payment type. This applies to single payment types only (i.e. Single Payment, Single Receipt, and Wire Transfer). For example, if you need to make a single payment to a contractor without saving the contractor as a recipient, follow these steps:
1. Ignore the drop-down ‘Recipient’ box, leaving the selection as ‘No Recipient’.
2. Complete the Recipient Information and Recipient Account Information. If you want to send the recipient an email informing them of this payment, check the box titled ‘Send Email Notification’ and enter an email address.
3. Complete the Payment Information.
4. If a recurring payment, double-click on the ‘Enter Payment Frequency’ panel or single-click on the double-carat on the right side to expand the panel. Complete the details of the Recurring Transaction.
5. Select ‘Continue’.
6. Choose an action for the payment from the Transaction Preview page.

Your payment to the recipient will be sent or scheduled, but the recipient information WILL NOT be saved for later use.

2. Make a Single Payment to a Saved Recipient and Payment Template
   If you need to make one or more different payments to a single recipient on a regular basis, you will want to save the recipient information for reuse on every payment, eliminating the need to re-enter the recipient information every time or for every new payment type/template. This is a convenience for single recipient payments. NOTE: Saving a recipient is required to add a recipient to a batch payment (i.e. batch payment, batch collection or payroll).
   
   To make a payment to a single saved recipient, follow these steps.
1. Save a Recipient and Payment Template under the Manage Recipients menu.
2. Choose the saved recipient payment from the drop-down ‘Recipient’ box under the appropriate menu for the payment type, such as a ‘Single payment’ or ‘Wire Transfer’.
3. The recipient information in the stored recipient/payment will be pre-populated on the page. If you want to change or override any of the saved information, make any necessary changes.
4. Select ‘Continue’.
5. Choose an action for the payment from the Transaction Preview page.

Your payment to the saved recipient will be sent or scheduled, and the stored recipient and payment information is retained for later use.

3. Make a Batch Payment to a Group of Saved Recipients (currently not available)
   For batch transactions including Payroll, Payments (Batch ACH Credits) and Collections (Batch ACH Debits), your saved payment template for each recipient is added to a batch of payments that you specify. The batch name you select is automatically created upon the first payment added, and automatically deleted upon the last payment removed. These batch transactions can be thought of as a group of several ‘Single Payments’ or ‘Single Receipts’ that have something in common, like:
1. Monthly Payroll/Bi-monthly Payroll/Bonus Payroll – payroll credits for a group of employees.
2. Monthly Dues/Quarterly Dues/Annual Dues – periodic debits for memberships, home owner’s associations, etc.
3. Periodic payments – credits to pay vendors, pay monthly bills/invoices, etc.

4. Upload a Formatted Payment File or Batch

For Payroll payment batches that include many, changing recipients, you can upload a properly-formatted NACHA file or a comma separated values file from the Payroll page. To upload a Payroll file, follow these steps:

1. Click ‘Browse’ and navigate to the payroll file.
2. The system will automatically validate the format and content of the file, to include:
• The file is a NACHA-formatted file or a CSV file.
• The user has the right to draft a payroll transaction.
• The transaction is within the user’s assigned rights and limits.
• The offset (debit) account is one of the user’s entitled online banking accounts.

NOTE: If the file does not have a valid offset or debit account, subsidiary information, or effective date, the system will prompt you to select one for each missing element and will insert it into the ACH file.